Rules & Regulations

1. The Exhibitor Agrees:

A. All provisions of the Exhibitor Rules and Regulations as shown below will be part of this contract.
B. This contract is for: One (1) or more 10’ x 10’ exhibit space, a uniform back wall and side rails, both draped; and a one-line company identification sign.
C. Reservation of space is considered accepted only if exhibitor receives written confirmation from the Exhibit Hall Manager.

2. Exhibitor Personnel:

Each exhibitor shall receive one (1) EXHIBIT HALL ONLY pass. Additional exhibit personnel may purchase full conference registrations or EXHIBIT HALL ONLY passes prior to or at the conference. Exhibitors may also trade in the EXHIBIT HALL ONLY pass and receive $100 off one full conference registration.

(A maximum of two EXHIBIT HALL ONLY passes per booth space.) Additional EXHIBIT HALL ONLY passes are $250.00.

3. Liability:

The NATIONAL AGRI-MARKETING ASSOCIATION (NAMA), the Sheraton Kansas City at Crown Center (formerly Hyatt Regency Crown Center) and the decorator (George Fern) shall not be responsible for any loss, damage or injury that may occur to the exhibits, their employees or property, from any cause whatsoever, prior to, during or subsequent to the period covered by the exhibit contract. The exhibitor, on signing the contract, expressly releases NAMA, the Sheraton Kansas City at Crown Center (formerly Hyatt Regency Crown Center), and the decorator from and agrees to indemnify same against any and all claims for such loss, damage or injury.

4. Exhibit Hall Decor:

A. Use of tape, paste, tacks, nails or other such devices affixing displays to the walls and other permanent structures within the Exhibit Hall is forbidden.
B. All aisle or corridor space is under control of NAMA and shall not be used for lobbying, distribution of literature, signage or demonstration purposes.
C. The Silent Auction will be in the center of the Connection Point in addition to a themed area that is for use by NAMA only for additional activities. NAMA reserves the right to utilize the themed area for sponsored activities and sponsor signage. Only NAMA and/or sponsor signage will be allowed in this area. No exhibitor signage may be placed in this area.
D. Maximum height for any exhibit is 10’. Hanging displays from the ceiling of the Exhibit Hall is forbidden.
E. All materials and display fixtures must be confined to the exhibitor’s space.
F. The exhibit area is NOT carpeted in the Exhibit Hall at the Hyatt Regency Crown Center.

5. Other Conditions:

A. No space shall be sublet for any reason.
B. NAMA reserves the right to reject or prohibit any exhibitor or proposed exhibit which, in its opinion, is not suitable to, or in keeping with, the character of this conference. This
reservation concerns persons, things, conduct, printed items, souvenirs or other matter affecting the character of the exhibit hall.
C. Because NAMA retains a nonprofit status, direct solicitation in the Exhibit Hall is prohibited.
D. Exhibitors are limited to one (1) prize drawing at the closing session over the exhibit hall PA system. Exhibitors may have additional drawings from their booth.
E. Dismantling of exhibits may begin at 7:00 p.m., Thursday, April 19, 2012, and must be completed by 11:00 p.m. No exhibitor shall have the right prior to the closing of the show to pack or remove articles on exhibit. Exhibitors violating this section of the agreement may be restricted from participating as an exhibitor at future events.
F. The exhibitor agrees that NAMA shall, without incurring any liability for damage or loss, have the right to dismantle, pack and ship any property of any exhibitor who has failed to do so in the time allotted, or to order such work done at the sole expense of the exhibitor.