Leading the Way - A How To Guide for Chapter Leaders
Chapter Leader Positions - Secretary

Leading the Way Guide Contents

Other Chapter Positions

Responsibilities for Chapter Secretary

• Transcribe notes of all board meetings and compile minutes in finished form as close to the meeting as possible. Fax or e-mail a copy to the President for review and approval. Distribute the minutes to all board members. Have enough copies of minutes at each meeting for handouts.
• Keep an up-to-date notebook of chapter reports, i.e., minutes, treasurer’s reports, membership reports, printed communications, etc.
• Have custody of the chapter charter, bylaws and other legal documents. Update and maintain these documents whenever deemed necessary by the board. Distribute revised bylaws to all chapter members.
• Tally votes from all chapter elections.
• Send a copy of chapter board minutes to the NAMA office for your permanent chapter file. Also, if your chapter revises its bylaws, send a copy for the permanent file.
• Organize a "check-in" area at all chapter events, (i.e., meetings, seminars, outings, etc.), and record all attendees. Make badges for attendees. If your chapter has a visitor or a guest who is not a NAMA member, get their name, address, etc., and relay this information to the membership chair so a prospect packet can be mailed. This name should also be added to your prospect list.
• Notify the NAMA office of any officer changes throughout the year and after elections. Also, notify the NAMA office if there are changes to an officer’s location, job, etc.